Wondering if your company is OKR ready?

Wondering if your company is OKR ready?

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7 Ways SaaS Tools Can Enhance Business Efficiency

9 November, 2022
4 mins

Are you in a cycle of talks and meetings about finishing the projects within deadlines? Even after you prioritize, plan and delegate work among the team, you often find it challenging to achieve Business Efficiency.

The team says they will do it better, but you end up with the same story every time. You have to change some things in your organization to get different results. Efficiency in business is something that is wanted by every leader. Owing to the technological advancement and their efficiency, SaaS tools are a highly renowned way for the organizations to add efficiency to their business.


How are people spending their time in the organization?

Looking at how people in your team spend their time is an excellent way to know what they might be doing wrong. Here is some data on employee’s time spent at work:

How Employees Spend their Work Days
Source: Zippia

You need to find opportunities where they can make minor adjustments but come up with better outcomes.


Seven ways to step-up business efficiency with SaaS tools:

Whether you are running a startup or an established company, there is a possibility to make things work more efficiently. You also take the extra load off the employees when you train them to work efficiently.

You may get many innovative ideas and suggestions to drive your business growth, but at the end of the day, how well you execute your plan matters.

1. Maintain team alignment with a goals-based management system

For companies already using a goals-based OKR framework, it is a habit to prioritize the most critical business goals at a time (ideally for the next three months). The team sits with their leaders to discuss and decide individual goals or OKRs for everyone. They make sure the people get together routinely to ensure they are on the same page.

Having clarity boosts employee productivity, and a lack of clarity around expectations is a real company issue. You can save a lot of time by streamlining the goals management process.


2. Use centralized software or tool

Use the technology to solve time management problems. Who knew people could work from home for months and even be productive?

The project management and collaboration tools helped professionals stay connected and deliver practical work. Using technology products and services creates other problems for the organizations, such as using many tools at once.

You solve this by moving as many operations and functions as possible on only a few software platforms.

Employee management software lets you manage employee data, approvals, hiring, onboarding, offboarding, attendance, leaves, payroll, etc., in one place. Think of the time and money it can save you.


3. Automate specific tasks

Specific tasks still need to be done by humans.

For example, you cannot let your prospects look at a product demo every time. A person has to be in a one-to-one conversation to understand their needs and suggest perfect solutions.

Here are some operations and activities you can automate:

  • Content scheduling. Create content in advance and upload it to a tool to let the software automatically post it on the correct channel.
  • File transfers within the organization. Use Automated File Transfer Protocol to share files manually or schedule the download or upload.
  • Reports. Particular software lets you generate reports and even send them to specific individuals.
  • Email automation
  • Specific accounting tasks.
  • Automated communication and notifications.


4. Save costs

Saving expenses don’t just make startups run for longer and help make businesses more profitable. It also makes your venture more fundable.

Investors like it when a business knows how to be profitable on smaller capital.

You can save high costs using fewer and the right SaaS tools.

Specific automatic tasks and AI-enabled software reduce the time and money spent.

Review how much you can save with financial management tools. The tool can give you insights into where you can save costs.


5. Agile collaboration

High-performing teams, especially at growing SaaS startups are involved in active collaboration. At small team organizations, it is alright to sit together and complete work at the same place.

But when the team gets big, and employees work in hybrid models, you must use the software. The market is filled with competitive collaboration software that supports swift team coordination such as OKR management framework and performance management tool.


6. Continuous performance management

This system works with goals and OKRs to better manage the team’s performance. The idea is to involve constant feedback and evaluation to improve individual performance.

Rather than waiting for a year or six months, it is highly productive for the employees to know their progress in real-time. The best use of this system is to integrate it with the OKR management platform so that each team member can see their progress and participate in routine check-ins.


7. Narrow targeting, Buyer Personas, and Customer satisfaction

This is a significant point of growth for early-stage startups.

If you don’t figure out your buyer persona, you cannot sell your product or services. And quick and effective customer service is the key to retaining your buyers.

Many software lets you record customer data and even provide good customer service. You can use Hubspot to create buyer personas and manage customer services.


Reach out to us here if you want to enhance the efficiency of your business.